To enable your funding to be released, please read the Conditions of Funding and sign and return the acceptance form sent in the award email, thereby agreeing to abide by them.
General
The funding offered is only to be spent on the project/event/items, as submitted on your application form. Any changes must be discussed with the Active Kent & Medway (AKM) Team, at the earliest opportunity. Please note that spot checks may be undertaken by Active Kent & Medway.
Marketing & Promotion
An invitation should be sent to Active Kent & Medway (either at the postal address provided within this documentation or to lucy.rout@kent.gov.uk), inviting a representative of Active Kent & Medway to attend a photo opportunity to publicise the Small Grant and Workforce Development Fund.
A copy of a photo(s) must be sent to Active Kent & Medway. (lucy.rout@kent.gov.uk)
At Active Kent & Medway, we’re committed to protecting and respecting your privacy and we process your information in line with the Data Protection Act 2018. If your grant has a value over £250 then the amount may be published on the Kent County Council website as part of the Local Government Transparency Code 2014. Organisation names may also be included but no personally identifiable information will be published in this way. We may also seek your consent to publish details of your grant on the websites, social media accounts and printed publications owned and managed by Active Kent & Medway, and those owned and managed by sponsors of the scheme, for promotional purposes. For further information about how we process your personal information, and your rights, please read our full Small Grants and Workforce Development Fund Privacy Policy which is published on our website at https://kent.sportsuite.co.uk/funding/results.
Any publicity related to the project/grant should acknowledge that the activity is ‘supported by Active Kent & Medway. The Active Kent & Medway logo should be used on all publicity.
The funding recipient may, from time to time, wish to request the attendance of local dignitaries at specific activities/to meet individuals. This should be discussed well in advance. The organisation/individual will be responsible for providing appropriate and accurate information, as required, and photographic opportunities, where appropriate.
Health & Safety
Active Kent & Medway cannot be held liable for any of the activities undertaken by the organisation/individual receiving funding. Where applicable, the organisation/individual is responsible for undertaking a risk assessment of its activities and must ensure that it has adequate insurance cover (e.g. Public Liability Insurance) for these activities.
Where required to do so, the organisation is listed on the Ofsted Childcare Register or the Early Years Register, where provision is for children under 8 years old, or under 5 years old, respectively.
Any equipment purchased as part of the project should be insured against loss or damage, and stored in a suitable, secure area. Equipment should continue to be made available for appropriate use in the future, beyond the life of the funded project.
Child Protection (relevant to clubs/organisations delivering activities for young people)
The organisation must have a child protection/safeguarding policy and procedures that all involved in the activity are required to adhere to. Where organisations are working in partnership to deliver activity, agreements must be in place to identify which organisation’s policies and procedures are to be followed. All coaches, staff and volunteers must be aware of these arrangements.
Coaches, staff and volunteers must be appropriately skilled and qualified to undertake their role in providing the activity.
The organisation must take measures to obtain appropriate consent for the taking of photographs, especially of children and young people, for use by both the organisation and Active Kent & Medway /Kent Trust for Youth Sport in publicity materials including printed publications and on the internet.
The organisation agrees to promote and distribute welfare information to all participants, including any material provided by Active Kent & Medway.
Transport
Organisations receiving funding must take measures to ensure that good practice is adhered to with respect to transport arrangements for children and young people accessing projects. Kent County Council/ Active Kent & Medway/ Child Protection in Sport Unit transport policy/briefings are available on request.
Monitoring & Evaluation
The individual/organisation receiving funding is required to complete and submit a report (monitoring form template provided), no later than 12 weeks after payment of the project/event has been received. A monitoring form will be emailed to you.
Finance
Kent County Council acting as host agency, reserves the right to withdraw or re-claim part or all of the funding if any of the above conditions or any other specific conditions are not met.
Grant awards will be paid by BACs transfer to the club/organisation via the KCC finance system and can take up to 30 days from the date the BACs details are processed.
All financial information submitted via the BACs form will be deleted 30 days after payments are released.
